1.1 Master data
When you create a profile on the Website, we collect the following master data: Your username, your password and your email address. The purpose of the collection of this information is to identify you as user when you log on to the Website. Furthermore, you can choose to add more information to your profile, such as your photo and demographic information.
When you make a review of a company, we collect the information you state in the review, including which company you review, which purchase(s) the review concerns, and how you evaluate the company.
1.4 IP adresses and browser settings
When visiting the Website, the IP address and the browser settings of your computer are registered. The IP address is the numerical address of the computer used when visiting the Website. Browser settings are e.g. the type of browser you use, browser language, timezone etc. The IP address and browser settings are registered to enable Trustopolis to trace the used computer in case of misuse or unlawful actions in connection with the visit on or use of the Website. Further, the IP address is used to derive your approximate location (city level).
If you sign up for Trustopolis’s newsletters, Trustopolis register the information supplied by you (e.g. your name, email address etc.). If you no longer wish to receive newsletters from Trustopolis, you can unsubscribe by logging on to your profile and edit your information.
1.6 Information from other services, including Social Network(s)
As part of our services, we provide you with the possibility of connecting your profile on the Website with your profile on social networks such as Facebook, Google+, LinkedIn and Twitter (“Social Network(s)”). Some information about you will automatically be collected from Social Networks when connecting your Trustopolis profile with your profile on Social Networks.
The information collected from Social Networks depends on what information you have made available on the network and your privacy settings for sharing such information on the network. Depending on the settings, we may e.g. collect the following information about you:
When you request to have your Trustopolis profile connected to a profile on a Social Network, you will be informed on which information we will collect from the network in question before your request is executed.
The purpose of collecting information from Social Networks is to connect members of your network, which are both users of Trustopolis and of one or more of the Social Networks, and thereby both increase the confidence in the reviews made by the members of the network as well as create a better user experience on the Website.
Trustopolis does not collect other personal identifiable information from visitors of the Website, unless the visitor provides the information to us.
2.1 Disclosure of data on the Website
Please note that your consent to these guidelines implies that your profile on the Website may not be anonymous.
When you create a profile on the Website, your username will be available for other users of the Website.
Other information provided by you on the Website, including photos and reviews, are automatically made available for other users of the Website. In some instances, the companies you review will also receive information about your review.
When you make a contribution to the Website your approximate city location (based on your computer’s IP address, see section 1.4, or based on location data provided by your mobile phone or other device) is made available to other users of the Website.
If you connect to a Social Network, information such as your profile photo, your name, year of birth and approximate location will be collected from your profile on the Social Network and used to identify you on the Website. Consequently, all users of the Website will, subject to information available from the Social Network, be able to identify the reviews created by you.
If your contacts or your contact’s contacts (jointly referred to as “Connections”) on the Social Network also have connected with Trustopolis, we may display on the Website how you are connected to these Connections through the Social Network.
2.2 Disclosure on services to which you connect your profile
Trustopolis you choose to connect your Trustpilot profile with profiles on a Social Network information and reviews, cf. 1.2 provided by you on the Website or data compiled by us about your use of the services on the Website (e.g. number of reviews) will be shared with and displayed in connection with your profile on the Social Network.
2.3 Disclosure to other services
A main purpose of Trustopolis is to increase the exposure and the availability of the reviews made on the Website. Hence, we permit other services to show the reviews created on the Website thus increasing other consumers’ knowledge of your reviews.
The categories of third parties to which the information is disclosed are:
Your review is disclosed as you make it available on the Website, which entails a disclosure of the following information:
2.4 Other disclosure
Trustopolis may be required to disclose information by a court order from a competent court of law or public authority in accordance with the existing legislation.
3.1 The information for which Trustopolis is the data controller
Trustopolis shall be data controller of the master data you enter in connection with your creation of a profile or registration for newsletters, i.e. your name, your password and your email address, as well as registration of your IP address.
Furthermore, Trustopolis shall be the data controller of the information which is disclosed to other services, cf. section 2.3. Danish data protection laws govern collection of data by Trustopolis in the EU.
3.2 The information for which you are the data controller
You shall be data controller of the content you choose to disclose on the Website and for the data disclosed on your profile on Social Networks, which is the consequence of the connection of your profile on the Website with your profile on the Social Network.
3.3 Links to websites
The Website contains links to other websites. Note that by clicking such links you will be transferred to other websites for which Trustopolis is not the data controller. We thus recommend that you always read the personal data policy of these websites, as their procedure for collecting and processing personal data may be different from ours.
Trustopolis uses an external company for maintaining the technical operation of the Website. This company is the data processor with regards to the personal data for which Trustopolis is the data controller.
By accepting this personal data policy, you accept that Trustopolis also allows the data for which you are the data controller be processed by the same data processor.
The data processor shall solely act according to instructions from Trustopolis. By accepting these terms and conditions, you authorize Trustopolis to give such instructions to the data processor which are necessary for the processing of data in accordance with this personal data policy and for the purpose of use of the Website.
The data processor has made necessary technical and organizational safety measures against the information being accidentally or illegally destroyed, lost or deteriorated, and against the information coming to the knowledge of unauthorized persons, is misused or in other ways is processed in violation with the act on processing of personal data. On your request – and against remuneration of the data processor’s current hourly rates at any time for such work – the data processor shall supply you with sufficient information to demonstrate that the above-mentioned technical and organizational safety measures have been made.
Trustopolis may now or in the future process and/or store personal data in the U.S. If you access or use the Website from a location outside of the U.S., you consent to the transfer, storage and processing of your personal data in the U.S.
Trustopolis will use commercially reasonable efforts to see that the recorded data, including the personal information, under its control is handled using appropriate security measures. Trustopolis regularly audits its system for possible vulnerabilities and attacks. However, since the internet is not a 100% secure environment, Trustopolis cannot ensure or warrant the security of information you transmit to Trustopolis. Emails sent via the Website are not encrypted, and Trustopolis therefore advises you not to communicate any confidential information through these means.
6.1 What is a cookie and similar technologies?
Cookies are small information units which the Website places on your computer’s hard disk, on your tablet or on your smartphone. Cookies contain information that the Website uses to make the communication between you and your web browser more efficient. The cookie does not identify you as an individual user but identifies your computer. There are two types of cookies – session cookies and persistent cookies. Session cookies are temporary bits of information which are deleted when you exit your web browser. Persistent cookies are more permanent bits of information that are stored and remain on your computer until they are deleted. Persistent cookies delete themselves after a certain period of time but are renewed each time you visit the website.
The Website uses session cookies and persistent cookies.
We use similar technologies for storing and accessing information in the browser or device which utilizes local units and local storage, such as HTML 5 cookies, Flash and other methods. These technologies can operate across all your browsers. In some cases, the use of these technologies cannot be controlled by the browser, but requires special tools. We use these technologies to store information to ensure the quality of reviews and to spot irregularities in the use of the Website.
6.2 What type of cookies do we use and for what purposes?
Measuring Website traffic i.e. number of visits on the Website, which domains the visitors come from, which pages the visitors visit on the Website and in which overall geographical area the visitors are located.
Improvement of the functionalities of the Website:
Optimizing your experience with the Website, which includes remembering your user ID and password when you return to the Website so you do not have to log in again.
Connect with Social Media:
We give you the possibility of connecting with Social Media, such as Facebook.
Ensuring the quality of reviews and to prevent misuse or irregularities in connection with writing reviews and using the Website.
Displaying specific advertisements on the Website which we believe you will find interesting.
6.3 Third party cookies
Google Analytics: for statistical purposes. You can decline cookies from Google Analytics by clicking on this link: http://tools.google.com/dlpage/gaoptout
Mixpanel: for statistical purposes. You can decline cookies from Mixpanel by clicking on this link: https://mixpanel.com/optout/
Facebook: Set by Facebook only if you interacts with the Facebook plugin or is already logged into Facebook from other source for the purpose of connecting and integrating with them.
Twitter: Set by Twitter only if you interacts with the Twitter plugin or is already logged into Twitter from other source for the purpose of connecting and integrating with them.
Facebook Pixel – used for targeted advertising on Facebook and Instagram. These cookies are used for retargeting and audience profiling and serve ads based on your prior visits to our Website in order to make advertising relevant to you and your interests. You can opt out of the collection and use of information for ad targeting using Facebook pixel by visiting <http://www.aboutads.info/choices>.
Intercom: analytics services to help understand your usage of our services and communicate with users through behavior-driven email and in-app messages. You can decline cookies from Intercom by reading more on http://docs.intercom.io/pricing-and-terms/updating-your-privacy-policy
6.4 Deletion of cookies
If you want to delete the cookies already on your equipment, you can, if you use a PC or a more recent browser, press CTRL + SHIFT + DELETE simultaneously. If the shortcuts do not work on your browser, please visit the support page for the browser in question.
Please note that our Website will not work to its full extent if you delete the cookies.
Upon written request to Trustopolis via the contact information stated in section 9, Trustopolis shall inform you of the purpose of the processing; who receives the information and from where the information originates.
Requests regarding the above shall only be processed if more than 6 months have lapsed since your previous request, unless you can substantiate a special interest in obtaining the information earlier.
7.2 Correction and deletion
If you discover that the information which Trustopolis as the data controller process on you is incorrect or misleading, Trustopolis shall make the correction hereof on your request. We recommend that you – if possible – make the correction of such errors yourself.
You may at any time correct or delete any content and information on the Website for which you are the data controller, cf. section 3.2. If your personal data change, or if you no longer wish to appear on the Website, you may update or delete the information by logging on to your user profile.
When your profile is deleted, all the data associated with your user profile is deleted, including your master data and reviews on the Website. If you delete a review on the Website, the review is permanently deleted.
Trustopolis reserves the right to block the access to your profile and/or delete your profile, if the profile or the content of your profile on the Website in our assessment is discriminating, racist, sexually oriented, unethical, threatening, offensive, harassing or in other ways violates the legislation, third party rights or the purpose of the Website. If we block the use of your profile, you shall be informed hereon, as well as on the reason for blocking the access, by email to the address you have stated in your profile.